Lancaster & Morecambe AC Committee Meeting 9th June 2025 Present – Steve Perry, Dan Giles, Alan Wyllie, Mark Gardner, Victoria MacLuskie, Liz Smith, Nigel Beeson Apologies – Brendan Cronin, Charlie Satterly, Angus Murray, Emily Stapleton, Victoria Nicholson, Toby Nicholson, Carrie Newton, Billy Gardner

  The minutes from the 12th May were deemed accurate by committee members who attended.

Matters Arising

Alan to continue to work on the weekend away plans for the future.

Lanzarote opportunity – Sands Beach Resort are happy to be contacted by members of the club for discount prices for accommodation. 

Water Fountain has now been completed, thanks to Richard Hanam and committee members.

Liz to contact Carrie regarding Track costs, however with the news from Salt Ayre and the sad loss of a staff member it is something we’ll take slowly.

Alan continuing to work with Kendal AC regarding use of the clubhouse. Further discussions and introductions from Alan.

Alan to continue with his conversations with David Leslie regarding Pipework for shared toilets. Alan to report.

DBS Verification

It was reported that there had been a slow uptake in coaches/volunteers completing the form. However, after some confusion and clarification about who was completing the form Dan will be forward to relevant parties to complete it.

Action: Dan to send to send to relevant coaches/volunteers/officials

Coaches

Dan and Vic confirmed positive news around up to 4 new coaches and requested the required budgetary support for up to 6 potential coaches.

Angus has ordered more uniform for some coaches. 

Regional Club Coaching lead Carl Foster has offered support to Dan for new coaches and their accreditation. 

Dan has reported the return of an existing coach after a break and the parent helper programme has been working really well.

Alan offered his support when possible over the summer on the track.

Alan is continuing to work with Ross Mason on potential support and coaching but it will likely need to turn to LURAC and both Sports Science departments from LU and Uni of Cumbria for potential volunteers. 

Finance 

Liz reported at the end of May there was 44k currently in the bank and this was the healthiest the club had been financially for some time.

A detailed income/expenditure document was provided but if committee members have questions they need to ask Liz directly. 

Liz also report she would begin to look into better investment rate options but this would take a little time.

It was noted there were still not as many senior member renewals and a request would be made to Emily to send out membership payment requests via the portal as a reminder.

Action: Emily to email senior members regarding memberships

Action: Liz to look into further better savings rates

Member updates

Thanks was given to Angus, Charlie, Brendan and Emily for completing the committee member update form for the meeting. 

Charlie – Will be away for a period of time so access to the website from the 15th June for 2 weeks so any updates would need to fit around this timeline.

Angus – Requested support on a future Mid Lancs Fixture. Committee agreed it was important to support this request but to potentially lean on Garstang and Kendal for support. 

Club BBQ 6th September

Alan will continue to push this event and request support from Charlie to publish on the club website and socials 

Emily had noted she’d been contacted by a couple of people requesting more details after hearing Alan mention it on the radio.

Promotion Day 

Charlie noted he had fliers if required but they would need collecting.

Further information would be needed around the request for public liability insurance for attendance.

Action: Alan to report

AOB

Alan report the beginners group was starting this week but it was also noted the amount of ‘Run groups’ that were in the area. Thanks goes to Billy and Brendan for being involved.

Action: Build relationships with these run groups over the summer inviting them to the club

Dan requested use of the clubhouse on the 29th / 30th August, it was agreed to support Dan with these dates.

It was requested that the AGM in 2026 to be held a little earlier to enable information to be publicised within good time before renewals. 

Action: Alan to explore future dates and report.